Project Management Presentation
If you are asked “can you do five minutes talk on your project management in the next meeting,” that means standing in front of your project management team members to do a Presentation in front of them that they will find interesting.
If you haven’t come across a request from the top executives yet, keep calm, you will be up to some challenge very soon. These two scenarios are common in project management, projects that introduce a new product (or process) or projects that involve organizational change. Giving Presentations may feel scary especially when you are talking to team members who know better than you do, but you can plan and do your preparation just like any other meeting.
• Create a calendar invite
You should not expect your team to turn up when you talk about the Project Management Presentation. You need to let them know that an event will be taking place that will require their attention so that they can note the date earlier in their diaries. Individuals should plan and prepare for a presentation in advance to give ample warning to members. As a manager, you need to schedule your presentation as early as possible to obtain information about members’ availability.
You might also be in a situation where you are invited to someone else meeting to talks about your project management presentation, make sure you plan otherwise; you are taking a time risk to prepare your material.
• Select Your Format
How do you plan to get your message across? If you have scheduled a meeting for your Presentation. How do you wish to pass across the word to your members? Will you mirror your gadget on the visual display unit or the use of slides flip charts? Do you expect the team gets themselves engage in any of the Presentations? Can you pass the message across without guides like a small note or better still maybe you need a pointer when presenting?
You should also consider how conducive and comfortable is the environment where you plan to give your Presentation. For instance, a performance of a loosely structured Project Management update with a couple of sides that is suitable for a small room and a limited group of people will not be appropriate for a large room full of stakeholders, just like a lecture room with you at the podium giving a lecture.
• Write Big
In whatever tools you intend to use in your Presentation, make sure they are visible to the targeted audience. For example, if you are making use of flip charts, they must be big enough to be visible so that undiluted information is passed across to the interested audience, if you ignore this, you have given your audience members an excuse to turn their attention to something else.
a good tip is to print out your slides and give it to your audience and do the follow-up so that you can carry them along during the Presentation
• Tell A Story
You might have probably sat through some Presentations in the past, you should have to know the influence of telling an interesting story to the audience to keep them alive. Construction Projects or any other type of projects can be boring, you have to divert a little bit to tell a short joke to keep the attention of your audience.
Excitingly introducing your presentation is one method to keep the attention of your audience. Finding what interests your audience might be complicated because everyone listening to you has a different thing that interests them. You can start a story with what brought them together which is the Project Management Presentation. The joke should be introduced in the middle of the performance at a point the audience is getting distracted. Processes are always annoying when presenting a project to an audience to focus more on the benefits than the process. If you are not sure your project will get the attention, run through a friend or family who does not know about the project; you can judge from their reaction.
The act of giving a Presentation is a skill but requires dangerous practice. Before the performance of the massive project, he must have gone through smaller Presentations like staff briefing or shorter updates you want to have a comfortable feeling when standing in front of the audience holding the material
• Ask For Feedback
You should always ask for your audience feedback when your Presentation is over. This is usually done at the end of the room before people leave the room. It is helpful because it helps you know where to work on for improvement.
Let me give you an exciting story. The scheduling feature of CONSYSA can help schedule your Presentation on the team calendar. With CONSYSA, you can share agendas through its document manager.
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