Project Management Overview
Project Management Overview is the general descriptive summary of a project being executed by the Project manager in charge of it. It involves knowing what the plan is about, its essential features, process, and objectives. This overview is best explained under the following headings.
What Project means
A project is a group of unique, inter-related activities or tasks planned and executed in a manner that showcases its uniqueness, within a specific time frame, budget, and the client's specifications. The (PMI) also defines a project as being a temporary action undertaken to create a unique result and the transient nature of projects indicates a definite beginning and end.
Features of a Project
1. A project is not exactly the same as an on-going work or a business operation because it is temporary naturally.
2. It is not a daily process, it has commencement and completion dates in order to ensure that part of the project effort dedicated to its completion is not in vain.
3. Schedules are made to achieve this hence showing when project start and ends as project timeframe can range from a few days to weeks, months or even years.
4. The project process terminates when its goal is achieved or no longer viable.
Operations contrary to projects are a continuous and repetitive process that is, they consist of works that do not end and whose method is repeated to yield a consistent result. Maintaining the organization’s up and running state is the number one priority of operations whereas the objective of a project is to meet its goals and conclude. Therefore operations are on-going while plans are unique and temporary. It should be noted that a project is only completed when it achieves its goals and objectives. Projects are goal-driven, and all the planning and implementation efforts were undertaken are means to make them. Plans are terminated when the goals are achieved or when they seem unrealizable or when the service of the project is no longer needed.
To reduce risks in any project, a good project management discipline is applied. Nonetheless, having excellent project management overview skills does not eliminate errors or surprises in the project. It just provides a medium by which all contingencies can be dealt with. The application of skills and techniques to make a project meet it requirement is the pure definition of project To manage a project effectively, one has to plan and put it into action by identifying the project requirements and noting the needs of everyone in relation to the project being carried out, not forgetting to measure its progression.
Objectives of the Project
The objective of a project is just as good as it is achieved easily with the minimum effort. This is possible by making sure that all workers understand the primary goal of the project and this keeps them in line because if everyone does not agree on it, there might be a conflict later on. Understanding the needs of everyone affected by the project and addressing it makes the output of the project have a higher chance of satisfying the management. Balancing of some factors such as the cost, quality, risk, etc., by the manager is equally important as these factors tend to affect the overall output of the project. More insight is shown below:
I. Cost, for instance, which is the approved budget for a project comprises the necessary expenses required in executing the plan. In many organizations where the “use it or lose it” method is employed, the project managers are tasked with balancing underspending and overspending funds. Last-minute spending is sometimes required for poorly executed budget plans, hence the need for corrective measures to be put in place.
II. The scope of a project means the beginning to the end of what the plan is trying to achieve that is. It can be viewed as being the cause and intent of the project.
III. Quality in Project Management Overview is meeting the legal and functional requirements of a project, and such requirements may be involved or straightforward or as a detailed description of what is to be done.
IV. The risk is any potential internal or external occurrence that will most certainly have an impact on a project if they occur. Chance does not necessarily have to be negative, but if the risk is allowed to become a reality, it can disrupt the smooth running of a project.
It should also be noted that all factors or constraints on which the execution of any project depends are also dependent on each other. For example, if the management decides to cut back on a budget of a project, the quality of the scope will have to reduce, and if enough resources are not provided, an extension of the schedule occurs to spread the limited resources for the completion of the project. Hence a competent project manager should be able to asses, monitor, and control all the factors to be able to give a detailed project management overview.
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