Project Management IT

Last updated at: 30/03/2019 08:28 AM

Project Management IT

Project Management IT

Project management IT is the planning, systematizing, and assigning duties for completing an organization definite information technology (IT) goal and objectives.

 Project management has to do with the supervision of projects for the development of software, installation of hardware, software update, data management, cloud computing, business analytics and implementation of IT services.

Several factors can result in the failure of an IT such as infrastructural that influence security, network infrastructure and data, data management and the unknown dependent relationship among hardware, and software. IT projects it may also yield to the first time the use of software which represents the total risks an organization is willing to accept when implementing software for the very first time. Mostly, because the software has not been used before, there are likely to be challenges that will hamper the success of the project.

Managing the Project

Managing a project requires skills, knowledge, training and needs total attention when it is passing through various processes in the project management life cycle. However, there is five process group that make up the project cycle. These stages within a project are unique to each project.

Project Management IT

Initiation –This is the phase where the problem that leads to the creation of a project, the goal and objective is specified, and where the project charter is created.

Planning   In this phase, the project manager, team members, and all other project workers sit down and prepare together and plan together to identify needed to complete a project. In most cases, it is possible that the planning of the processes will happen throughout the project because of the nature of the project.

Execution – The project team goes into achieving the set objectives that are indicated the project plan that was first created to ensure a predetermined project output is accomplished. During the project execution, it might be required to make changes in the project plan because of the challenges that might be encountered during project execution.

Monitoring and Controlling –As the project is being executed, it requires supervision and precise control; and this is where the project manager needs to perform his work because it will be held accountable for any deviation from the project specifications. A project manager is being paid to monitor and coordinate the time spent on tasks, controls the cost of the project, ensures that the team works within the scope of the given project, follows a given standard of operation, and determine the amount of risk the team is willing to accept. Monitoring and controlling is a phase that is required from the execution stage down to the close of the project.

Closing –The last phase of the project is the closing of the plan where the project is terminated after achieving its set objectives and approved. At this point, the project delivery is certified to be adopted to business to boost the efficiency and the quality of services being rendered.

Project Management IT

Managing the Project Knowledge Aspects

We have some project management aspects, and these project knowledge aspects involve different actions completed by project managers when managing a project. The project management knowledge areas include:

Project scope management

 This where the project scope is defined, documented and approved for use. Whenever a project scope requires some modifications, it has to be reported to the company’s management to authorize the changes by sending to the concerned stakeholders for validation.

Project schedule management

The project schedule is defined by working first on the visibility of the project, determine any project milestones and establish a deadline for the project. In this aspect, team availability is essential and has to be discussed and plan accordingly. The project tasks are identified and how it is expected to be performed is very important.

Project costs management

The cost of a given project needs to be estimated so that funds can be released to the team. The project manager needs to be careful when calculating the value of a project because any form of inaccuracy might be detrimental to the project.

Project quality management

The quality of a project is defined in the metrics, and it is being agreed upon the project manager and the stakeholders as soon as possible.

Project human resources management

The manager ensures that every team member is completing their task in the right manner and within the specified time, the manager will have to provide reports on each of his team members and summited to the company to monitor their performance.

Project communications management

It is where undiluted information is exchanged between the project manager and the stakeholders. The project manager will need to provide information on the state of the project, state the reason why there should be changes in the planning. The communication between the project manager and the team member must be active.

Project risk management

It is necessary to determine the risk involved with the completion of a given project. Risks are events that threaten the success of IT projects and need to be reviewed to find a possible way to reduce it to a point it is less harmful. 

These aspects need to be managed very well throughout a project to produce an output with essential quality.

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