Project Management Concepts
Too often, project managers get caught up with tools and techniques without looking for once the concept and ideas behind project management concepts.
As a project manager, you need to have an in-depth understanding of past projects. It is essential to know the path and method we will use to overcome those challenges, the emergency decision we have to make. Knowing all these, then we can learn from our past project experience and shape future projects easier to manage.
A project manager needs to be aware of what event and processes are happening in the project at a particular time. It means that project managers have knowledge of problems and challenges and devise a method to solve the trial as soon as possible.
Project managers need to know what to do next when completing a project and this is possible through his knowledge. He has a clear and detailed understanding of the project requirement, what set of a process is to be performed concurrently to produce the desired project outcome. He also knows that unexpected events that may occur during project execution must not derail the project to an appropriate plan must be put in place to curb it. The project manager must be able to put the past and present together to achieve a better result. This article gives you an overview of concepts that include, process, and cycles of project management systems.
What is Project Management?
It means precisely what the words suggest a project which means an intended task that needs to be completed in a given time frame and management which means guiding something to reach its desired goal. Putting together, project management concepts means coordinating the effort of individuals towards achieving a project goal and its set of objectives. Requires that special one that can apply its acquired knowledge, skills, techniques, experience and tools towards an activity or tasks to meet the goals of a project. Involve strategic planning, scheduling, executing, and monitoring of collective actions to achieve project objectives. There are three concepts you cannot do without and it is independent of the size of a project that is undertaken. The three ideas are project management systems, project life cycles, and project processes.
Projects management system
This includes the set of tools that are used in executing the project. Project management systems are designed to help commercial enterprises complete their projects efficiently and effectively. Tracking, reporting functions, scheduling, calendar are components of the project management system. It can be accessed by the team members irrespective of their location.
Project Life Cycle
No matter the requirements of a project, every project has a definite life cycle. Project managers must understand the importance of each of the project phases to ensure that the project navigates through the stages of a project cycle. The project cycle has four steps. The first phase is the concept phase where specific recorded data such as graphs, statistics, charts, tables, and other data are analyzed to aid the successful completion of a project. The second phase is the planning phase where project teams sit down and discuss to find the best way to execute the project and the development of the plan. The third phase is the execution stage where the actual thing is being run or performed. And the last he is the closeout stage where the project is completed and terminated so all the team members can go their separate ways
Project processes are referred to as the primary organizing tool. A project manager who understands a project process will be able to comprehend whose duties are to complete a specific process and the time and phase of a project process activity should such a process be completed.
The first phase is the initiation process:- this is the phase where the project has been approved, and different methodologies and approaches are presented to find the best way to complete the project.
The second phase is the project planning process. In this phase, the goals and objectives of the project are clearly defined and detailed so that the goals are realistic and achievable.
The third project process phase is the executing stage. It is one of the most critical aspects where real tasks are carried out according to how it is laid down in the project plan.
The fourth process takes place throughout the project duration after the executing process. It is called the controlling method. This process where the manager has to perform much of its duties by monitoring various activities to ensure that the project is on the right path and it is achievable within the allocated time.
The final project process phase is the close process. It is the process of the project where the project comes to an end point. The project is terminated here after achieving its desired goal, and all project teams are disengaged.
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