Project Management Calendar

Last updated at: 28/03/2019 03:44 AM

Project Management Calendar

Project Management Calendar

Project management calendar is a list or register of events to occur in the course of executing a project. The planning of the next month, quarter, and year essentially depends on the use of Project Calendar. Lots of time might be overspent in conjuring a construction project management calendar with some deadlines unattainable before completion, but it’s unwise to ignore.

In the Project Calendar, projects are outlined and delineated using unique mechanisms. What is even more important is that the construction project manager consists of the timing of working days or shifts, whose inclusion in the calendar sets the actual date on which the planned events should be held on schedule and should be developed. No less important is the fact that the construction Project Calendar will carefully describe in vivid detail the days in which project activities are planned to be made and the days in which they are defined as idle

Project Management Calendar types available in their order of precedence are:


I. Base Calendar

The foundation upon which every other calendar types are built is the Base Calendar. It can be said to be the core model used in creating a project, resource and task calendars

Standard working periods for projects are specified by the base calendar; showing the days of the week and hours of the day free for work. It records holiday and free days for the business, the example of which is a company retreat sometimes held yearly. Small scale businesses or agencies usually make use of a base calendar for its entire organization and it is aligned with the business operation. A project manager for each project modifies this base calendar in other to meet the project requirements. Multiple base calendars are sometimes used by larger organizations for different work cycles or sections.

Project Management Calendar


II. Project Calendar

This calendar type shoots off the base calendar. The project calendar describes the time, dates, and days the project team is planned to work. Because this type is project-specific, project constraints and requirements are taken note of. Project calendars also show time constraints, for example, if working on-site with a client whose working team is available for 7-hours. The project calendar, moreover, shows essential tasks and marks. Project managers include some task assignees in the calendar view.


III. Resource Calendar

The resource calendar displays the days, dates and time a specific resource is planned to work. The support can be hardware or personnel. Project Management Institute (PMI) refers to resource calendars as consisting only of human resources. The resource calendar indicates the availability of staff to work. For example, when a team member is scheduled to be on vacation, it will be shown on a resource calendar. And if such a team member is on many projects at the same time, which is common in many organizations and agencies, the resource calendar will show this as well.

Project Management Calendar


IV. Task Calendar

A task calendar is a calendar for a specific task. This calendar encapsulates functions that fall outside the horizon of the construction project calendar and resources needed for its completion. For example, suppose a security firm is required to put in place security measures in a client's premises. This task is done once and requires scheduling and resources. In performing this task, the regular project team will not be needed as outside resources are more appropriate. To record or document such one-off tasks, task calendar should be employed as it is more efficient


Building a digital project manager calendar in support of project planning efforts includes:


1. Project Planning via Excel

Excel is preinstalled with a ready-made project calendar template, hence saving time creating one from scratch and one can dive at once, into planning. One advantage is that if an Excel spreadsheet in planning a project calendar, it can be opened quickly and edited.

In using Excel spreadsheets, it is mandatory for everyone to view and edit separate files and individually update each revised version. These variants are then merged into one, though maintenance can be both costly and time-consuming. Another shortcoming is that, while it is easy adding a completed calendar or creating a work schedule, joining together around a common project manager calendar can be quite challenging. Spreadsheets foster insecurities as there is no control over its accessibility and changes made to it.


2. Project Planning with Google Calendar

For a team wanting to agree on project planning in no time, Google calendar is the answer. The easy adjustability of Google Calendar is a significant plus, as it allows for the creation of many schedules and viewing concurrently or in succession. Since Google calendar lives up to its billing as a useful tool for collaborating planning projects, it is not surprising to see it mostly used for a scheduling meeting.


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