Any application or computer program that can be used instead of paper forms is called an Eform app, examples of which are Google form, JotForm, Airtable form, Formstack, PaperForm and so on. The form can be filled up in real time because it has been programmed to automatically format, search, estimate, and authenticate user information. Documenting information like people’s feedback and preferences just got easier with the emergence of digital signature apps as there is no means better and easier than this. Forms do not need to be boring as the newest Eform apps on market makes basic entries like contact fields and basic transactions like payment options look exciting. Various Eform apps available are pretty analogous with virtually the same features and fields such as the drag-and-drop editors and their basic themes. Whenever a new e-form is filled, the digital signature app sends the result via mail to the recipient. Eform app provides forms that are interesting to customers or clients. They also help reduce the cost of production and maintenance of pre-printed forms, reducing wastage in the process. Cost incurred in rekeying data and associated errors can be effectively alleviated when the completed form is submitted electronically. Similarly, time taken for approval is reduced with the digital signature and email routing. Business processes and issues such as expense and time reporting are given more focus by e-forms as compared to paper forms. Many Eform apps incorporates easily with some service protocols, hence, organizations that employs the services of intranet and internet for its internal and public communications stands the chance of gaining more when intelligent e-forms for data collation and process automation is incorporated. Different fields of practices are now switching from the conventional paper based data collection to the more effective online data collection.
Some Advantages of using Eform apps are:
Conservation of time
It is tedious enough to collect data through paper-based methods but cataloguing and processing them can be even more tedious and consume a huge amount of time as further manual updating of information in a database and data entry into database is inevitably time consuming and error prone. Hence, Eform app goes a long way in saving time.
Reduction in costs
Eform app helps gather the needed information at a cost effective price unlike its counterpart, paper-based forms, which tends to incur more cost when carrying out surveys, printing, storage and transportation.
Improved Data Quality
Eform apps can prevent human errors which are sometimes inevitable when collating data by individuals such as plan surveyors and field inspectors. Alleviation of these errors is furthered by removing the need for any process involving data entry and bugs in any form filled can be detected earlier before being fed into the database.
The forms used in the analogue age, still used by some people today, are susceptible to damages due to laxity on the part of the personnel in charge, storage failure and some events such as Fire outbreak, Flooding and theft to mention a few. These occurrences can be circumvented by using the Eform apps, of which many features a system of database where data and information are stored. E-form apps collect data and upload it simultaneously to replicated servers.
Live data analysis
Uploaded data and information by the digital signature app can be used by the managements of individual organizations to generate real time reports on the issue at hand and proffer an appropriate solution or decision.
Technical training and better compliance
The app can be easily updated for better compliance check and there is a provision made for an automated training and usage hints to help users do well with it, and personnel do their job perfectly. Training done when a paper-based form is employed for data collection is mostly stressful and uninteresting.
Key performance indicators can be collected to track performance, productivity, and quality of work of field staffs. Executives and directors can then monitor and improve their performance from the results obtained.
There are some challenges to the adoption of this new technology widely.
App start-up cost and maintenance
Small companies often find it hard to invest into app development as its start-up cost is high, in addition to this, updating and maintaining apps can be as costly as creating it in the first place as experts hired are paid handsomely for their service. However, mobile digital signature apps with its data collection platform should reduce this cost since the designer can create and maintain this data collection app using just graphical interface that is compatible with all operating systems and mobile devices.
Availability of the internet for synchronization
There is always some problem with internet connectivity especially in rural areas which often lack good connection. For the digital signature app to be useful in such areas, the app should be able to collect offline data which can then be uploaded whenever the internet connection is restored.
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